This article will describe how to locate and access academic program files in your Outcomes platform.  An academic program will contain a group of courses that are hosted under organizational units.  The academic program does not change the original course hosting options.  

An academic program will appear in your Outcomes platform in the organizational chart, nested below the unit that was chosen in the file creation.  

In the example below, the academic program file International Studies appears under the heading Undergraduate Program under the College of Arts and Science. 




An academic program file will always appear under the header of Graduate Programs or Undergraduate Programs under the organizational unit to which they are attached.  This designation of Graduate or Undergraduate is chosen in the file creation. 

When the academic program is opened, it is fully functional.  Users can add learning outcomes (copy or create) and then make requests for data or start to enter assessment data at the program level. 




Please note that no courses appear nested under the academic program in the organizational chart.  The organizational chart reflects the relationship created during the Core Data process.  An academic program file does not change these relationships.  The academic program file does not own the courses.  Instead, the file allows for extra data pathways outside of the traditional reporting hierarchy created through Core Data.  

To see the courses that are grouped together in the file, click the Graduation Cap icon on the far right of the page attached to the Context Panel. 




When you open the Graduation Cap icon, a list of course that the academic program file can access is listed on the right in the Context Panel.  The grouping will contain a heading of the organizational unit where the course is nested and a list of all courses from that unit that the academic program file can access.  




The courses will also act as navigational links.  When a user clicks on one of the courses, they will be taken to that course in its original placement in the organizational chart.  

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