Only Outcomes site administrators have the ability to initialize a new Time Period.
Before you can initialize a new Time Period, you will want to make sure that an Academic Terms file containing the Time Period has been uploaded to Core Data. If you are not familiar with this process see your institution's Data Manager for further information or review our Core Data documentation.
To initialize the new Time Period, you should navigate to Outcomes > Settings and select Time Period Management.
Once the new Academic Terms file has been successfully uploaded to Core Data, it will take no longer than 15 minutes for Outcomes' Time Period Management page to show the new Time Period. A Time Period must have at least one child semester (eg: Fall 2024 or Spring 2025) in Core Data before that year can be initialized in Outcomes.
From the Time Period Management page, click the Manage link for the appropriate Time Period.
Click the Activate button.
You will then be asked to choose an existing year to copy its organizational unit structure, template settings and scale settings. After selecting the appropriate year, click Copy and initialize.
If there have been major changes to the organizational chart, you should still select a year to copy. After activating the year, you can follow the steps in the Reinitialization section of our support article Editing and Removing Terms & Time Periods to pull in the new organizational chart from Core Data.